Tag Archives: wedding planner

Should You Hire a Wedding Planner?

Here’s Why It Might Be the Best Decision for Your Big Day!

Planning your dream wedding can be one of the most magical journeys you embark upon. However, it also involves a whirlwind of details, decisions, and deadlines that can quickly become overwhelming. If you’re finding yourself torn between excitement and stress, or if you’re the type of person who can get overwhelmed quickly, it might be time to consider hiring a wedding planner. Here’s why bringing a professional on board could be the best decision you make for your big day.

1. Stress-Free Planning

One of the primary reasons to hire a wedding planner is to alleviate stress. From choosing the perfect venue to coordinating with vendors, a planner handles all the nitty-gritty details, allowing you to focus on the fun aspects of wedding planning. No more sleepless nights worrying about whether you’ve forgotten something important!

2. Expertise & Experience

Wedding planners bring a wealth of experience and insider knowledge to the table. They know the industry inside out and can navigate any potential pitfalls with ease. Whether it’s securing that highly sought-after venue or negotiating with caterers, their expertise ensures everything is executed flawlessly.

3. Time-Saving

Balancing work, life, and wedding planning can be incredibly challenging. A wedding planner saves you countless hours by managing your schedule, handling the research, and making sure everything is on track. This allows you to enjoy your engagement period without feeling overwhelmed by to-do lists.

4. Budget Management

Weddings can be expensive, and costs can quickly spiral out of control if not managed properly. A wedding planner helps you create and stick to a budget, finding the best deals and ensuring your money is spent wisely. They know where to splurge and where to save, helping you get the most value for your budget.

5. Creativity & Personalization

Have a unique vision for your wedding? A planner can bring your ideas to life with creative solutions and personalized touches that reflect your style and personality. From custom decor to unique ceremony ideas, they ensure your wedding is as unique as your love story.

6. Day-Of Coordination

On your wedding day, the last thing you want is to be bogged down with logistics. A wedding planner takes charge of the day-of coordination, ensuring everything runs smoothly. They handle any unexpected issues, coordinate with vendors, and keep the timeline on track, so you can relax and fully immerse yourself in every precious moment.

Hiring a wedding planner can transform your wedding planning experience from a stressful chore into a joyful journey. They bring peace of mind, expert advice, and a touch of magic to your big day, allowing you to savor every moment without worry. If you want to ensure your wedding is everything you’ve dreamed of and more, consider enlisting the help of a professional wedding planner.

As a wedding photographer, I find it easier when a client has hired a wedding planner, or at least a day of coordinator for their wedding. The coordinator helps me round up the wedding details, makes sure everyone is on schedule and updates me when things are running behind.

Want a list of recommenced wedding planners? Shoot me a quick email and I will send over my list!

Why you Should Consider Hiring a Wedding Planner

As a wedding photographer, I’ve been to so many unique weddings. Some planned and organized by the bride and groom, some organized by a family member and some planned and organized by a wedding planner.

I enjoy working weddings with wedding planners. When there isn’t one, I find myself picking up minor wedding coordination roles, like developing schedules and letting couples know when they should do certain things. It’s nice to pass that on to a professional planner.

Wedding planners are so much more than schedulers and time keepers, though. I had the chance to sit down with Kari at Notably Yours Weddings & Events last week to talk with her about what goes into her job.

What is the most important thing you do for couples?

I feel that it is so important to offer the couples, and parents, a piece of mind for their special day. The amount of stress that they all are able to remove during the wedding process and on the wedding, day is incredible and help them have more fun as it becomes more memorable. 

I think this would have to range from fanning the couples in the July heat; gathering cold waters (but with disposable straws for the bride to not mess up her lip stick), to helping her change heels while walking the property for photos; making sure they eat / remain hydrated for the day,  and serving them their dinner meal first as I make sure my client take their time to eat. These small tasks add up, but they are also so worth it to take care of our couples, as we should.

Is there something you do that couples don’t realize you do?

This would be to take care of each of the “behind the scenes” tasks, that truly reflect the entire wedding day itself. The ability to bring together many vendors for each individual wedding and ensure that each person completes their job for the couple and in the most efficient way. We provide a piece of mind, that we are there to fully ensure and fulfill the couples’ true vision. I have had a caterer arrive with the incorrect meal selections; a baker bringing the incorrect stand, and dinner napkins having the incorrect fold after all details were confirmed; and we always fix the details before the bride could ever know something was wrong. 

What is something you wish couples knew about wedding coordinators?

We aren’t always so serious and we love to have fun too!! There is a difference form a wedding coordinator to a wedding planner. As a wedding planner, we are very involved within the planning process. We are

experienced and continue our education to assist them better with classes / courses, throughout the year. 

Houston wedding photographer

What is the most frequently asked question you get?

How many weddings do we plan a year? Answer: beginning = 15-20, average = 25-30 common =32-36

What is your favorite part of your job?

This is a hard one!! I love design, so the planning and décor meetings I feel like I can live for! However, from the start to finish, this would have to be, when we have begun the processional and everyone is down the aisle and I go to get the bride, then the fathers always have one final moment with their daughters. We then fix her veil, flowers, and train, and watch her go towards her soon to be husband. It is such a special moment!!

Why is it important for couples to hire a wedding coordinator?

There are so many factors and details that are over looked and reflect on the vision, schedule, and the flow of the wedding day. We focus on the design, logistics, and communication throughout the planning process. Our number one rule is, “There should never be any assuming”. Some common factors are that, the ceremony begins late, or someone didn’t finish hair and makeup because they were setting up, or the tables have the incorrect linen sizes and much more. We are here to help and ensure that no small or large detail is over looked.

How early should couples book you?

The best time frame for any wedding service, is to book no less than six months. If you are having a full planning wedding planner, then you should seek about booking he / she nine months to one year from the wedding.

What was your favorite (to date) wedding to worked on?

This is hard! I would say our Plunkett wedding in June of 2020 at The Carriage House or The Amundsen Wedding in February of 2020 at Big Sky Barn. The amount of love that poured from both families was truly amazing! The kindness and efforts shown from all sides did not go unnoticed. We have such amazing vendors, food, desserts, and the design was so beautiful!  

Is there anything else you would want couples to know?

  • To pay for a wedding planner will truly make all efforts so much simpler, and in the beginning, not the last three months. We are here to help and to offer wedding education along the way to help understand the logistics and the reasons of why we do things.
  • We are here to have fun as well; we love our jobs and we love to help! 
  • Communication is key!
  • Be different! It is ok to have more or “different” things are your wedding, they are about the TWO OF YOU.

 

A Southwest Houston wedding photographer
Richmond, TX
kelly@kellyurbanphotography.com
Kelly Urban Photography

A Southwest Houston wedding photographer
Richmond, TX

A Southwest Houston wedding photographer
Richmond, TX
kelly@kellyurbanphotography.com
Kelly Urban Photography

A Houston wedding photographer